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DIGITAL COLLECTIONS ASSISTANT - Oral History Transcription & Processing

Compensation: $18/hr

Type: Part Time (10-30 hours per week).

Season: 5-7 months. Project completion by February 28th 2023


One-year grant funding (2022-2023) provided by the American Historical Association ( has awarded our organization the funds to to support the archival processing, digital preservation, and public sharing of our 'Oral Histories of Tompkins County' collection. These funds will be used to hire two temporary Digital Collections Assistants for 5-7 month terms to complete transcriptions for 75-100 interviews from our collections, draft clip-identification guides, complete metadata for each interview, and create individual and grouped project Archival Finding Aids for every interview in the collection. 

Digital Collections Assistants will work under the supervision of the Curator, and Marketing & Visitor Experience Coordinator. Assistants are expected to work independently and accurately as their completed products will be formally accessioned into The History Center physical and audio archives, with select interviews added to The History Center's portal on New York Heritage Digital Collections

Applicants must have past experience with audio transcription work, as training on this skill is not able to be provided by The History Center. Grant funding will support the use of Temi transcription software, these rough transcripts will then be edited and reviewed for accuracy by the Digital Collections Assistants. 

This position also requires 4-6 hours per week working at The History Center Exhibit Hall front desk. Assistant is expected to work on non-audio components of the Oral History archival processing during these shifts (eg. summaries, metadata, finding aids, etc.) and offer visitor support as needed.

Job & Project Description: Digital Collections Assistant_Job Description_HistoryCenterTC_2022.pdf

Please include the following materials in your application

  1. One-page cover letter detailing your qualifications, experience, and interest in the position. 

  2. A maximum of 3 references with at least two from a professional colleague or supervisor able to discuss your relevant experience in detail. 

  3. Resume or CV.

  4. Optional: Example of previous transcription work, or description of project and your contributions to it.

Applications are requested by Tuesday July 5th 2022. 

Application materials should be emailed to Zoë Van Nostrand at with a subject line of "Application - Digital Collections Assistant". Applications can also be mailed or delivered to 110 N. Tioga St, Ithaca NY 14850 to The History Center Exhibit Hall located inside the Tompkins Center for History & Culture. 

If two applicants meeting desired qualifications apply in the first round, both will be hired to begin work in July/August 2022, otherwise applications will be accepted on a rolling basis until second position is filled. Start date is flexible. 

Following application submission, selected applicants will be contacted for a phone or Zoom interview in early July.


This is a grant funded position for 225 hours of work (per Assistant) through the one-year 'AHA-NEH SHARP (Sustaining the Humanities through the American Rescue Plan) Grants to Sustain & Advance the Work of Historical Organizations' received by The History Center in Tompkins County in April 2022 for their 'Preserving Community Oral Histories' project (Details at Position(s) can range from 5-7 months in length depending on the number of hours worked per week, not in excess of 30 weekly hours.

  • $18 hourly rate for a total of $4,050 over the course of the grant

  • Temporary position with an expected 10-30 hours per week in a non-exempt position for a total of 225 hours. 

    • Weekly hours can be somewhat flexible, but all position projects and hours must be completed no later than February 28th 2023. 

  • Projects can be completed through a combination of in-person and remote work, with an expectation of at least half of each week's hours spent in-person at The History Center in Tompkins County located on the Ithaca Commons. In person hours must occur between Tuesday-Saturday 10am-5pm.  

  • Assistants can work on a personal laptop or computer, or use one provided by The History Center. Work may not be completed on any public computers as certain oral histories have confidentiality considerations. 


  • Audio transcription experience - Position will be using digital Temi software speech to text transcription as a starting point (

  • Work experience and/or education equivalent to a bachelor's degree

  • Fluent in verbal and written English (A small number of interviews include some Spanish, Arabic, and Cantonese - these language skills would be a bonus, but are not an expectation)

  • Commitment to in-person shifts at our Ithaca location until the end of the position. 


  • Demonstrated passion for local/public history

  • Demonstrated excellence in oral and written communication

  • Demonstrated commitment to diversity, equity, and accessibility. This project deals with collections that prioritize historically underrepresented communities and narratives.

  • Experience working for a non-profit or community focused organization

Example selection of Oral History Projects to be completed during this grant:

  • Communes of Central New York

  • Food & Foodways in Tompkins County

  • Community Responses to COVID

  • The Warmest Years on Record - Climate Change in Ithaca

  • Holocaust Survivors Who Settled in Tompkins County

  • Stories of Immigration to Tompkins County

  • Voices That Must Be Heard - Experiences of Jail & Incarceration in Tompkins County

The History Center seeks to recruit a diverse group of talented individuals and create an environment in which they can effectively work to advance our mission and to support our vision without discrimination on the basis of an individual’s age, sex, race, creed, color, national origin, degree of disability, gender identity, sexual orientation, or veteran status. We are committed to ensuring all our visitors, program participants, supporters, staff, and volunteers feel valued and respected.


About The History Center in Tompkins County

The History Center in Tompkins County is a generation-to-generation education and research center focused on engaging the public with the history of Tompkins County (located in the ancestral and contemporary lands of the Gayogo̱hó:nǫ' Nation) and the Finger Lakes region. The History Center helps people use the tools of history to understand the past, gain perspective on the present, and play an informed role in shaping the future. The History Center is located within the Tompkins Center for History & Culture, a collaborative visitor center and event space on the Ithaca Commons. Learn more at and follow @TompkinsHistory on any platform. 


There are no other open positions at this time. 

The History Center in Tompkins County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The History Center in Tompkins County complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The History Center in Tompkins County expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The History Center in Tompkins County's employees to perform their job duties may result in discipline up to and including discharge.

Physical Address

Located inside the Tompkins Center for History & Culture

110 North Tioga Street

(On the Ithaca Commons) 

Ithaca NY, 14850 USA

Gayogo̱hó:nǫ' Territory


Exhibit Hall Wednesday-Saturday 10am-5pm - CLOSED Sun-Tues

Cornell Local History Research Library & Archives - By appointment only. Please contact


Email: Refer to Contact page for individual emails, General inquiries to

Phone: 607-273-8284


Find us on social media @tompkinshistory


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